Identity background checks - applicant declaration of consent

This declaration outlines the consent that you provide to Zinc Work Limited (“Zinc”) to conduct an identity background check. By submitting this form you confirm that you have read and agreed to the terms of this document.

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Privacy Policy Declaration: 

You confirm that you have read the Zinc Work Limited Privacy Policy and that you understand how and why your personal data will be processed for these checks. 

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Data processing and retention: 

Zinc will pass your data on to its checking partner Onfido for the purpose of conducting the following checks (where applicable): identity verification, politically exposed persons, adverse media, address verification and sanctions, adverse financial checks (for further information please see Onfido’s Privacy Policy here). Once the checks are completed Onfido will share a copy of the results with Zinc. Zinc will subsequently share a copy of the results with the original requesting partner (for example, your prospective employer). 

Zinc collects the types of data set out in Clause 1 of our Privacy Policy. In order to allow candidates to reuse the Zinc platform, Zinc permanently retains your name, email address and the status of the specific reference check(s) that we carry out on you and your identity data. For the avoidance of doubt Zinc clarifies that identity data is in the form of a biometric facial scan which is classified as special category data under GDPR. Special category data requires a specific basis of processing which is the remit of the original requesting partner (for example, your prospective employer). Most of our clients conduct identity verification as part of their right to work background check which is a legal obligation on their part, however, if you have any further questions in relation to the basis on which your identity data is collected, you should contact the original requesting partner, whoever they may be. In line with the principle of data minimisation and limitation Zinc conducts annual data reviews and in the event of inactivity on your account for a continuous period of two years Zinc shall contact you and inform you that your data shall be automatically deleted following a further period of inactivity lasting not longer than 12 calendar months.

You may ask us to delete your personal data, or may any other request in line with Clause 8 of our Privacy Policy and we shall ensure that your personal data is entirely removed from our system. 

Other than the data mentioned in the paragraph above, Zinc deletes all other data after 60 days. During that 60 days it is encrypted and stored via MongoDB Atlas. After 60 days it is completely removed from the Zinc system and all of our subprocessors.  As mentioned above, you can request a permanent and entire deletion of your data at any time.

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Why do we retain some data beyond 60 days?  

As a candidate you are being asked to use the Zinc Service by an employer or some other equivalent organisation. In this scenario your employer is acting as the data controller and Zinc is acting as the data processor on their behalf. We retain certain pieces of data because in some circumstances your employer and Zinc will become independent data controllers. This could happen in various situations, for example if you use the Zinc Service as a candidate at the request of your employer and you subsequently cease working with that employer but choose to store your background checking data through Zinc with the intention of subsequently reusing it at a later date. In this circumstance, Zinc would act as an independent data controller whilst you store your data on our platform. 

You are not obliged to reuse your data through Zinc and you can opt out anytime by contacting our DPO, hamraj@zincwork.com and making a complete data erasure request.

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Consent to Checks:

I hereby give explicit consent for Zinc to provide my personal data to its checking partner as referred to above and for checks (where applicable) with respect to my identity, financial records, address, politically exposed persons, sanctions and media status to be conducted. I further consent to Onfido viewing my certificates and understand that by signing this declaration I am also in agreement with Onfido’s Privacy Policy with regards to my personal data. 

Further, I hereby give explicit consent for a copy of these checks to be shared directly with Zinc and I understand that Zinc will share the results of these checks with the original requesting partner. I understand that Zinc is in no way responsible for the content or accuracy of the background checks. 

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Declaration by the applicant: 

I have provided complete and true information to Zinc in support of my application and I understand that knowingly making a false or misleading statement or omission for this purpose may be treated as a criminal offence. 

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Contact: 

If you are unsure about any part of the process or to exercise your right to be forgotten please contact Zinc support on: contact@zincwork.com.