Right to Work Checks

Confirm a candidate’s right to work in any country with Zinc as your certified IDSP.

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Why conduct a global right to work check with Zinc?

Right to work checks are a crucial step for businesses looking to hire the top global talent. Zinc simplifies the process by verifying share codes, collecting birth certificates and national insurance documentation, and automatically rechecking visas, so you can save time and navigate complex international compliance requirements with ease.

“Zinc has made our lives a lot easier. The Right to Work check comes back quickly, usually within a day!”
Daisy Henchy
Junior HR Business Partner
Hire with confidence

In-depth background checks in 195 countries

Zinc offers the most comprehensive solution to global compliant background checks. We provide many routes to prove right to work and offer global coverage so you can make better hiring decisions on an international scale.

Compliant with global laws

Approved on the UK’s trust framework

New regulations require companies to use an IDVT provider when remotely checking candidates’ right to work. Our identity verification technology is government-approved to provide full peace of mind.

How it works

With Zinc, right to work checks take hours, not days. Receive real-time updates and create a smooth onboarding process for your candidates.

Zinc collects right to work documentation and candidate share codes where applicable.

Zinc integrates with Onfido to rapidly validate identity documentation.

Onfido matches a live selfie image to a document image to confirm a candidate's identity in seconds.

Explore our features

Automated checks
Simple and secure address checks, helping you make safer hiring decisions.
ATS integrations
Integrate our checks into your ATS or HRIS.
Global coverage
Zinc handles global complexity, checking your candidate's wherever they work.
Tailored packages
Curate a checking package for specific countries or regulation. Or have one globally consistent range of checks.
Simple and secure
Simple and secure checks, helping you make safer hiring decisions.
Elevated experiences
Custom brand your candidate's flows and choose light or dark mode. Candidate's can easily submit checks from any device.
Compliant
Fully compliant with Global & EU law.
Tier 1 registered with the ICO.
Integrations
Direct ATS integrations. Get in touch and we'll set you up for free.
Support
Instant live chat support from the Zinc team around the clock.
Robust
Robust service that's relied upon by regulated businesses globally.

FAQs

Find answers to common questions about our right to work checks and processes.

What is a right to work check

A right to work check confirms that an individual has the legal right to work in the UK. It’s mandatory that all employers check RTW for every employee. Failure to check RTW can result in civil penalties of up to £60,000 per illegal employee, or criminal sanctions of up to five years in jail and unlimited fines.

What is checked during a right to work check?

A right to work check confirms the identity of the individual and checks that their documents are valid. If applicable, it also checks if they have the correct immigration status to legally work in the UK. 

Depending on the individual, a RTW check may require:

  • A UK or Irish passport
  • A UK birth or adoption certificate
  • An Irish birth or adoption certificate
  • A certificate of registration or naturalisation as a British citizen
  • A sharecode
What right to work routes does Zinc support?

Using the new IDVT technology, Zinc verifies British and Irish passport holders through the government's online system. Candidates without these passports can opt for submitting their share code.

What do I need to retain for right to work checks?

You must keep a record of every document you have checked to confirm a person's right to work in the UK. This can be a hard copy or a scanned copy in a format that cannot be manually altered, such as a JPEG or PDF document. You should store the copies securely for the duration of the person's employment and for a further two years after they stop working for you.

Here are some additional details about record keeping:

You should also be able to produce these document copies quickly if requested to show them to demonstrate that you have performed a right to work check and retain a statutory excuse. You must also note the date on which you conducted the check. You must keep the records in a safe place where they cannot be tampered with. You must not destroy the records during the required retention period. You must make the records available to the Home Office if they request them. Failure to keep adequate records of right to work checks can result in fines or other penalties.

Can your software integrate with our existing ATS or HRIS platforms for seamless processing of checks?

Yes, our employee background screening software can integrate with your existing ATS or HRIS platforms. We currently integrate with over 14 ATS platforms such as Greenhouse, SmartRecruiters, and Workable, for seamless processing of education checks. Find our full list of integrations here.

How does your software handle data privacy and comply with relevant regulations when conducting right to work checks?

Our background check software complies with all relevant regulations when conducting right to work checks. We are listed as one of the UK government’s IDSPs on the Trust Framework, which ensures we follow strict security standards. Additionally, we are ISO 27001-certified, and our information security management system has been rigorously tested and audited. Our platform supports multiple paths for UK right to work checks, including the share code option, while maintaining a secure and compliant environment for your data.

Loved by customers and candidates

“I can’t fault Zinc really,  it’s been a seamless process. We don’t even have to think about it really, which is a good thing.”
Philip Stephens
People Operations Specialist
“I can’t shout about Zinc enough, because it really has revolutionised the way we work. The level of time and effort we need to put in has dramatically reduced.”
Meg Nicol
Talent Partner
“With Zinc we click a button, and it just runs.
Becca Covill
HR Operations Specialist
“Zinc almost feels too good to be true, it's so affordable, smart, quick, and hassle-free.
Sandy Breitmeier
Talent Lead
“It's quick and it just happens.
Claire Jackson
Compliance coordinator
“We can click a button and everything is done for us, we will never go back to manual reference checking.”
Craig McElroy
Talent acquisition manager