Workday now serves over 10,000 customers globally, with the US making up a dominant 75%. Unsurprisingly, the US is also Workday’s fastest-growing market. The UK accounts for just 7% of customers.
Industry regulations in the UK are rigorous. Laws are tightening around data privacy and in Europe. The US in comparison, is a breeze to run checks in.
Workday-partnered background checkers have followed the path of least resistance, focusing exclusively on the US. The UK, with its complex and highly regulated environment, is seen as small and difficult. As a result, leading background checkers made heavy redundancies in the UK, or shut down UK offices entirely. Checkers have given up the UK market.
This means UK-headquartered businesses vastly underserved, especially in terms of Workday integrations. And it’s no surprise, it’s complex and small. An unappealing combination for background checkers.
This is a big problem for UK companies. Background checking has unique challenges here. Right to work (RTW) laws, identity verification for DBS and qualification licences are unlike any other country. There is no Workday integration available to serve these needs.
That's why Zinc has chosen to go against the grain of all other Workday integrations. We’ve tailored our integration to focus on the needs of UK-headquartered, Workday customers with specific features and benefits to help meet the unique needs of the UK checking landscape — whilst still having the all the tools required to serve US checking.
Key features:
- Workday design badge approved partner
- Ability to start checks from the Recruiting and Employee modules
- Selection of background check package via a dropdown
- Automated result processing of the report link, report status, date and and PDF delivered to the Workday background check module
We go beyond standard integrations. Zinc’s Workday integration includes unique features that make large-scale UK checks simple and efficient — helping your teams avoid getting buried in admin. And many of these features add value to global checks, too.
Unique benefits:
- Live check ETAs
- Granular, real time results
- RTW, DBS/criminal, and qualification check data auto-populated
The problem: Most Workday integrations leave you guessing when checks will clear. Hiring managers chase you for updates, and you’re left unable to set clear expectations.
The solution – Live ETAs with Zinc.
Zinc automatically updates the background checking module in Workday with a live ETA for each check. All stakeholders — including hiring managers — can see expected completion dates directly in the candidate’s Workday profile.
No more collecting and sending around status reports. No more background check anxiety for managers. Just clear planning towards clear start dates.
The problem: Most Workday integrations only return a final report once all checks are complete.
You’re left in the dark — critical checks might already be cleared, but a single delay holds everything up, with no visibility.
The solution – granular, real-time results.
Zinc pushes real-time status updates for each individual check into Workday. When key checks like RTW or DBS clear, you’ll see it immediately—no waiting for the full report.
This gives you the flexibility to trigger next-step workflows based on specific checks. For example, some customers begin onboarding as soon as the DBS clears, without being held up by slower checks like qualifications.
The problem: Most Workday integrations only return a PDF and report link.
To run audits or schedule rechecks, you’re forced to manually copy key details into custom fields. A painstaking task, wasting time and risking data errors.
The solution – Zinc auto-populates critical check data.
Zinc automatically fills 20+ unique fields in the "Additional data" section of candidate and employee profiles, updating verified RTW, DBS/criminal, and qualification check data.
This information is only generated during the checking process. Zinc ensures it’s captured systematically, eliminating manual data entry and ensuring data integrity for audits and rechecks.
Automate re-checking away
Re-checking is a major compliance hurdle in the UK, especially in healthcare, finance, and other regulated sectors where employees must keep DBS and professional qualifications current. Unlike the US, this challenge is often overlooked by other background checkers.
Zinc solves this by automatically populating RTW, DBS, and qualification data into unique Workday fields. This enables you to easily run reports on any aspect of the data.
Combined with Workday’s scheduling and alerts, you can fully automate rechecking workflows — removing the manual burden from HR teams still relying on error-prone spreadsheets.
Rechecking in Workday:
- Automated recheck scheduling: Leveraging expiry dates to auto-trigger checks, reducing HR admin work
- Compliance-first approach: Ensuring no employee operates with an expired qualification or DBS, minimising risk
- Workday workflow integration: By linking to Workday’s Business Process Framework to trigger actions like alerts for employees to start rechecks, hiring managers to prompt candidates if incomplete, or automating restricting system access or pausing work assignments if a recheck isn't completed
- Workday dashboards could be used to provide real-time insights on upcoming expiries and recheck statuses, helping HR teams proactively manage compliance
To learn more about Zinc's Workday integration, speak to your account manager or book a call with our team.
