Hibob integration: Zinc integrates with leading HRIS

zinc logo icon
David Hayes
Updated on:

HiBob Integration Updates: 2022

Our HiBob integration has  been extremely popular since launching. We had an oversubscribed beta version and glowing feedback on the integration. As always, at Zinc, we want to build the best background checking software that works for you - and that means constantly improving our offerings.

So, we’re excited to announce that we’ve released version 4 of the HiBob integration with a new set of features.

Some of the key features in this release include:

  • See failed HiBob uploads in Zinc: Seamless communication between Zinc
  • and HiBob means that you no longer have to manually check if documents have uploaded successfully. If there are any failed uploads, you’ll see them directly in Zinc so you can take action quickly.
  • Upload right to work data:  Faster workflow: Take right-to-work documents from Zinc direct to HiBob.

See failed HiBob uploads in Zinc

Any HR integration should allow you to access data easily from both sides. When uploading candidates from Zinc to HiBob, you'll now see feedback within Zinc for any failed attempts. Managing the uploads centrally from your Zinc account. you’ll see a green success or grey retry icon by your candidate's name if we’ve tried to upload to Bob and the status is pending.

Upload right to work data

With the new right to work laws in 2022, automate your compliance and workflow and push these documents direct from Zinc to HiBob. Zinc has partnered with Onfido which can be used as your Identity service provider, (IDSP) to verify any form of right-to-work documents. 

Have document files automatically uploaded to HiBob when background checks are done. We’ll also notify you of a flag if there are any expiring visas or restrictions to work.

How to set this up:

Follow these steps to get the integration setup initially:

Add these text fields to your background check section if you would like to add Right to work information to Bob: 

  • RTW Status
  • RTW Document type
  • RTW Nationality / Share-code
  • RTW Document expiry

Contact your account manager for more information on how to get setup.

Hibob integration: Background

Zinc is proud to announce our latest integration with HiBob. You can now automatically upload background checking data from Zinc directly into your people management system, saving you time downloading from Zinc and uploading to Bob. Ensure no data gets lost or needlessly downloaded, creating unnecessary risk. When reports move to complete, they are transferred into Bob with the PDF report, the link, and report status. The HiBob integration with Zinc gives customers the ability to streamline their hiring workflow by seamlessly transferring reference and background checking candidate data from one platform to another.

You can integrate Zinc with HiBob from any ATS you are using, for free. 

“We’re thrilled to be partnering with Zinc in order to streamline the hiring experience. At a time when finding and hiring the right people is so challenging, ensuring this process is fast and keeps stakeholders aligned is critical. We’ve already seen how this partnership creates value for our customers and are looking forward to see more create better experiences.” Yoav Gur, Sr. Director of Business Development, HiBob

“This integration has already saved our customers a tonne of time, they previously would spend downloading, then uploading background checking reports. Since Bob is so highly configurable, it’s enabled customers to completely change their workflow, reviewing and managing check results entirely in Bob. You can use Bob’s assigning tasks workflow to notify managers if their candidate’s have any right to work restrictions or any flags on their references for instance.” Luke Shipley, CEO, Zinc

How it works

Step 1: Create Zinc account

Create a Zinc account. Click on the payments tab to choose a plan. Then choose the type of background checks you'd like to conduct from your Checks tab.

Step 2: Manage service users in HiBob

Go to service users in HiBob: Settings > Integrations > On the 'Service Users' card (the robot), click 'Manage'.

Step 3: Create service user

Click “New service user”. Add any User & Display name you like. Copy the Service User ID & Token and then go to Zinc.

Step 4: Add service user to Zinc

In Zinc, click on your name in the bottom left to your account page, then click on the Company tab. Under HRIS Integrations, click 'API key' and paste the Service User ID & Token from Bob into Zinc.

Step 5: Create check category

In Hibob, under employee fields create a new category called: Background check. The fields required are: Status (text), Date of check (date), Type of check (text), Report link (text) and Report (document).

Step 6: Add service user group

Go to Roles and permission in HiBob. Click “Add another group” and give it any name. Then select the Zinc Service User you just created under “Who’s in this group”.

Step 7: Service user permissions

Under "Manage permissions", click on the following 3 sections so they show a tick: 1. People > Background checks (the category created) > tick view and edit. 2. People > Personal contact information > tick View. 3. Docs > Confidential Docs > tick all.

Below "Manage Permissions", for "Applies to", choose "select by condition", edit and select both "Hired" and "Employed".

Step 8: Contact Zinc

Contact your Zinc account manager to complete the integration. Your account manager will confirm when the internal steps are complete and the integration can go live.

Step 9: Perform a background check

Request a background check. Zinc will contact your candidate via email and text to complete the checks you have chosen. We send automated reminders to ensure that you get your checks in good time.

Step 10: View reports in Hibob

When your candidate's checks are complete, you will see the background check category populate in Hibob. The candidate report link and PDF will appear under the candidate's confidential documents.

Step 11: View check insights

See if background checks pass and auto-assign tasks for reports that need reviewing in HiBob. Enable the automated storage of check reports and right to work documents.

The following information will be transferred: 

  • Status
  • Date of check 
  • Type of check
  • Report link 
  • Report 

Things to consider

  • For the integration to work seamlessly, the candidate email that is sent to Zinc, must be the same as the candidate email in HiBob.
  • We attempt to update HiBob every day for 3 months. This is to help scenarios where the candidate has not been onboarding onto Hibob yet.  

About HiBob

HiBob was founded to modernise HR tech. HiBob's intuitive and data-driven platform, Bob, was built for the way people work today: globally, remotely, and collaboratively. Since its launch in late 2015, Bob has achieved consecutive triple-digit year-over-year growth, and become the HRIS of choice for more than 1,000 modern, midsize and multinational companies who understand that a powerful, agile HR tech suite is mission critical and a key driver of organisational success. Fast-growing companies across the globe such as Monzo, Happy Socks, Gong, Fiverr, and VaynerMedia rely upon Bob to help HR and managers connect, engage, develop and retain top talent. 

About Zinc

Zinc helps companies put a consistent process in place across all roles. Delivering compliant background checks straight into HiBob. Save time by automating the upload of reports to your HR software. You no longer need to download and upload candidate data.

If you have any questions about HiBob or would like to inquire about future integrations, get in touch. We’d love to hear from you.

Discover a better way for reliable automated background checks